THE BOSS IBIZA
Rental Terms & Conditions
Version 1.0
Effective from: 24 August 2026
Last reviewed: 24 August 2026
These Terms and Conditions govern the rental of event equipment and related services provided by Late Night Ibiza S.L., trading as THE BOSS IBIZA, CIF B72806276 (“THE BOSS IBIZA”, “the Company”), to the person or entity identified in the quotation, booking confirmation or invoice (“the Client”).
By confirming a quotation, making any payment, signing a booking or delivery document, or accepting delivery of the rented equipment, the Client acknowledges that they have read, understood and accepted these Terms and Conditions.
The Terms and Conditions applicable to each booking are the version in force and made available to the Client when that booking is confirmed.
1. Parties, Scope and Contract Documents
1.1 Rental service
THE BOSS IBIZA provides rental equipment and related services for events, including furniture, tableware, glassware, textiles, decorative items, accessories and other equipment specified in the quotation or booking.
1.2 Event, dates and location
The rented equipment may only be used for the event, dates and location stated in the confirmed booking.
Unless expressly authorised in writing by THE BOSS IBIZA, rented equipment may not be transferred to another venue or location during the rental period.
Unless otherwise agreed in writing, the equipment is intended for use on the island of Ibiza, Spain.
Any authorised use outside Ibiza may be subject to additional logistical conditions, transport arrangements, costs and responsibilities.
1.3 Contract documents
The contractual relationship may include:
- these Rental Terms and Conditions;
- the accepted quotation;
- the booking confirmation;
- any applicable invoice;
- the delivery and/or collection note;
- specific product or handling instructions;
- and any subsequent amendment expressly agreed in writing between THE BOSS IBIZA and the Client.
Specific instructions applying to particular rented items form part of the conditions of use of those items.
2. Prices, VAT and Minimum Order
2.1 Prices
All prices are expressed in euros (€).
Unless expressly stated otherwise, prices are exclusive of VAT and the applicable VAT rate will be added in accordance with Spanish tax regulations.
2.2 Minimum rental order
The minimum rental amount is:
- €300 excluding VAT for orders collected directly from THE BOSS IBIZA.
- €500 excluding VAT for orders delivered on site.
If the selected rental equipment does not reach the applicable minimum rental amount, the corresponding minimum will nevertheless be invoiced.
Unless expressly agreed otherwise, the minimum rental amount refers to the value of the rented equipment and does not include VAT, transport, refundable security deposits, staff, special handling, installation, dismantling or other additional services.
2.3 Quotation validity
Each quotation is valid until the date indicated on the document.
During the quotation stage, prices and availability are not guaranteed indefinitely.
If the required booking payment is not received before the quotation validity date, the quotation will be considered expired and availability will no longer be guaranteed.
An expired quotation is not automatically deleted or cancelled. THE BOSS IBIZA may extend its validity or issue an updated quotation, subject to current availability, pricing and logistics.
3. Booking and Payments
3.1 Booking payment
Unless otherwise expressly agreed in writing, 50% of the booking amount must be paid within the quotation validity period in order to confirm the booking.
A quotation alone does not constitute a confirmed reservation of the equipment.
3.2 Final payment
Unless a different payment schedule has been expressly agreed in writing, the remaining balance must be paid no later than 48 hours before the agreed delivery or collection of the equipment.
Any applicable refundable security deposit must also have been paid by this deadline.
3.3 Methods of payment
Payments may be made by:
- bank transfer;
- credit or debit card;
- cash;
- cryptocurrencies accepted by THE BOSS IBIZA;
- or another payment method expressly agreed.
Where cryptocurrency payment is accepted, the amount due in cryptocurrency will be calculated from the corresponding euro amount using the market exchange rate applicable at the time payment is processed, using an exchange source selected by THE BOSS IBIZA.
3.4 International bank transfers
All payments must be received in euros (€).
For international transfers, all sender, intermediary and correspondent bank charges must be paid by the sender.
THE BOSS IBIZA must receive the full amount due.
3.5 Acceptance of Terms
Payment of any booking or final payment constitutes acceptance of these Terms and Conditions together with the corresponding quotation and booking details.
4. Refundable Security Deposit
4.1 Security deposit
THE BOSS IBIZA may require a refundable security deposit, normally equivalent to 20% of the quotation amount.
The security deposit will be shown separately from the rental amount.
THE BOSS IBIZA may adjust the required deposit where the nature, replacement value or circumstances of a booking reasonably require it, provided that the applicable amount is communicated to the Client.
4.2 Purpose of the deposit
The security deposit may be used to cover amounts arising from:
- missing equipment;
- loss or theft;
- breakages;
- damage;
- missing accessories, racks, boxes or containers;
- extraordinary cleaning;
- additional handling;
- delayed return or collection;
- or other costs attributable to failure to comply with the agreed rental conditions.
4.3 Return of the deposit
After the event, all material will be returned, counted and inspected.
Once this process has been completed, the security deposit, or the remaining balance after any justified deductions, will be returned to the Client.
4.4 Insufficient deposit
If the security deposit is insufficient to cover applicable costs, THE BOSS IBIZA may issue an invoice or request payment of the outstanding amount.
The outstanding amount must be paid within 48 hours of notification or invoice, unless otherwise agreed in writing.
5. Cancellations, Date Changes and Reductions
5.1 Non-refundable booking payments
Booking payments are non-refundable in the event of cancellation by the Client, except where mandatory applicable law provides otherwise.
5.2 Cancellation more than 30 days before the event
If the Client cancels more than 30 calendar days before the scheduled event:
- the initial 50% booking payment will be retained as a non-refundable booking fee;
- any additional amount already paid may be converted into a credit valid for 12 months from the cancellation date.
Any future booking using such credit remains subject to availability and to any difference in current prices, products, transport or logistics.
5.3 Cancellation 30 days or less before the event
If the Client cancels 30 calendar days or less before the event, the Client will remain liable for 100% of the confirmed booking amount.
No refund or credit will be issued except where mandatory applicable law provides otherwise.
5.4 Change of date
The Client may request a change of event date within the same calendar year.
Changes are subject to availability and must be expressly accepted by THE BOSS IBIZA.
Any resulting changes in products, venue, dates, transport, staffing, handling or other logistics may result in an updated quotation.
5.5 Reductions and unused items
No refunds or credits will be issued for:
- rented equipment delivered but not used;
- unused items;
- or reductions in quantities requested less than 15 days before the event.
6. Rental Period and Late Return
6.1 Rental period
The rental period begins on the agreed delivery or Client collection date and time and ends on the agreed return or collection date and time shown in the booking.
6.2 Extensions
Any extension of the rental period must be requested and agreed in advance.
Extensions remain subject to equipment availability and may generate additional rental, transport, handling or staffing charges.
6.3 Delayed return or collection
If the rented equipment is not returned or is not ready for collection at the agreed date and time, an additional charge equivalent to 50% of the total rental amount for every additional day or fraction of 24 hours may be charged.
If equipment remains unreturned for more than four calendar days without an authorised extension, THE BOSS IBIZA may consider the affected equipment lost and charge its full replacement value in addition to any accrued late-return charges.
7. Delivery, Collection and Access
7.1 Standard delivery and collection times
Unless otherwise agreed in writing, standard on-site deliveries and collections take place between:
10:00 and 16:00.
Requests outside these hours may be subject to additional charges.
Non-standard delivery or collection times should be communicated at least 7 days in advance where possible so that a suitable team can be arranged.
7.2 Client collection and return
Unless otherwise agreed in writing, orders collected and returned directly by the Client may be collected or returned between:
10:00 and 14:00, Monday to Friday.
7.3 Street-level service
Unless specifically included in the quotation, delivery and collection are performed at street level / curbside, at a point safely accessible by THE BOSS IBIZA vehicles and without stairs, significant obstacles or excessive carrying distances.
7.4 Access information
The Client must inform THE BOSS IBIZA in advance of any condition that may affect delivery or collection, including:
- stairs;
- long carrying distances;
- restricted vehicle access;
- pedestrian-only areas;
- difficult loading or unloading areas;
- lack of nearby vehicle access;
- ferry or boat transport;
- difficult terrain;
- venue restrictions;
- restricted schedules;
- or any circumstance requiring additional personnel, equipment or time.
7.5 Undisclosed additional handling
Where additional handling is required because relevant access circumstances were not communicated in advance, a minimum charge of €90 for the first hour of additional work will apply.
Additional time may be charged at €90 per hour.
These amounts may be deducted from the security deposit where applicable.
8. Equipment Ready for Collection
8.1 Same collection location
Unless otherwise agreed, all material must be ready for collection at the same agreed location where it was delivered.
8.2 Collection readiness
At the agreed collection time, all equipment must be:
- grouped together;
- accessible;
- reasonably organised;
- emptied where required;
- and returned to the racks, crates, boxes or transport containers supplied by THE BOSS IBIZA.
8.3 Equipment not ready
If equipment is scattered around the venue, inaccessible, unpacked or otherwise not ready for collection at the agreed time, a minimum charge of €90 for the first additional hour will apply.
Any further time required may be charged at €90 per additional hour.
These amounts may be deducted from the security deposit where applicable.
9. Installation, Placement and Repositioning
9.1 Delivery does not automatically include installation
Unless expressly included in the quotation, delivery does not include:
- styling;
- placement throughout the venue;
- installation;
- hanging;
- assembly beyond normal transport preparation;
- dismantling;
- or repositioning after delivery.
9.2 Additional services
Any installation, hanging, positioning, dismantling or repositioning service must be requested in advance so that the necessary staff and equipment can be scheduled.
Such services may incur additional charges.
Last-minute requests made at the venue are subject to staff availability and may not be possible to fulfil.
10. Client Responsibility and Proper Use
10.1 Custody and responsibility
From the moment the equipment is delivered to or collected by the Client until it is returned to or collected by THE BOSS IBIZA, the Client is responsible for its custody and proper use.
10.2 Third parties
The Client’s responsibility also extends to equipment handled or used by:
- guests;
- wedding planners;
- catering companies;
- venues;
- cleaning companies;
- event staff;
- suppliers;
- entertainers;
- or any other third party granted access to the rented equipment.
10.3 Proper use
All equipment must be used responsibly and only for its intended purpose.
10.4 Protection of equipment
The Client must take reasonable measures to protect equipment against circumstances capable of causing damage, including where relevant:
- rain;
- irrigation systems;
- sprinklers;
- excessive humidity;
- night dew;
- pools;
- sea water;
- sand;
- mud;
- naked flames;
- fire;
- cigarette burns;
- wax;
- inappropriate cleaning products;
- or improper handling.
The Client is responsible for ensuring that their venue, staff and suppliers are informed of these requirements.
10.5 Movement of equipment
Rented equipment must remain at the agreed event location unless THE BOSS IBIZA expressly authorises its movement in writing.
11. Cleaning Policy
11.1 Standard cleaning is included
Standard cleaning resulting from normal event use is included in the rental price.
Rented tableware, glassware and similar items do not need to be returned washed or professionally cleaned.
Normal cleaning is therefore included where equipment has been used appropriately and returned in accordance with the preparation requirements below.
11.2 Basic preparation before collection
Before collection or return:
- plates, bowls and similar tableware must be scraped and cleared of solid food residues;
- glassware must be emptied of liquids, ice, fruit, lemon, straws and other contents;
- racks, crates, boxes and transport containers must not contain food remains, liquids, rubbish or loose waste;
- and any specific return requirements applying to a particular item must be respected.
11.3 Extraordinary cleaning and handling
If equipment is returned containing food remains, liquids, rubbish, excessive dirt or other material requiring additional handling before normal cleaning can begin, THE BOSS IBIZA may apply the corresponding additional cleaning and/or handling charge.
Standard cleaning being included in the rental price does not remove the Client’s obligation to comply with the specific return requirements described in these Terms.
12. Plates, Bowls and Similar Tableware
12.1 Return condition
Plates, bowls and similar tableware may be returned used and unwashed, but they must first be scraped and cleared of solid food residues and debris.
The Client must ensure that catering staff or other persons handling the equipment understand this requirement.
12.2 Food residues
If plates or similar items are returned containing significant food residues requiring additional handling before normal washing can begin, an additional cleaning charge of €1.00 per affected rented item may be applied.
12.3 Transport containers
Plates, bowls and similar items must be returned correctly packed in their original crates, boxes or transport containers.
Transport containers form part of the supplied equipment and must also be returned.
Containers must not contain food remains, liquids or waste.
13. Decorative Chargers
Decorative chargers are intended for presentation purposes and must not be used as plates for direct food consumption, unless a particular item has expressly been identified by THE BOSS IBIZA as suitable for that purpose.
Where chargers intended only for presentation have been used for direct food consumption, an additional cleaning fee of €2.50 per charger may be applied to the affected rented quantity.
Any damage caused by improper use or handling may be charged at repair or replacement cost.
14. Glassware
All rented glassware must be returned:
- empty;
- reasonably free of remaining liquid;
- without ice, fruit, lemon, straws or other contents;
- placed correctly in the appropriate transport racks;
- and packed in a manner that reduces the risk of breakage during handling and transport.
Different glass models should not be mixed within the same rack compartments unless they were originally supplied in that configuration.
Glassware returned loose, mixed, containing drinks or waste, or incorrectly packed may result in additional handling, cleaning or replacement charges.
15. Carpets and Rugs
The Client is responsible for protecting rented carpets and rugs from:
- rain;
- sprinklers;
- irrigation systems;
- pools;
- sea water;
- excessive humidity;
- mud;
- and other water sources.
Particular attention must be paid to night dew and automatic irrigation systems.
Carpets and rugs must not be left outdoors overnight in exposed areas where there is a reasonable risk of becoming wet.
A carpet or rug returned wet may incur an additional €30 laundry and drying charge per item.
Irreversible staining, water damage or other damage may result in repair or replacement charges.
16. Cushions and Pillows
Cushions and pillows must be used with reasonable care and protected from:
- rain;
- sprinklers;
- pools;
- spills;
- excessive humidity;
- stains;
- and other circumstances likely to damage them.
They must be returned dry and reasonably clean.
Cushions or pillows returned wet may incur an additional €10 laundry charge per item.
Heavy staining, persistent odours or irreversible damage may result in additional cleaning, repair or replacement charges.
17. Puffs
Puffs must be kept dry and reasonably clean and protected from:
- rain;
- sprinklers;
- pools;
- sea water;
- mud;
- sand;
- and excessive humidity.
A puff returned wet may incur an additional €30 laundry and drying charge per item.
Heavy staining, structural damage or irreversible deterioration may result in repair or replacement charges.
18. Sofas and Other Upholstered Furniture
Sofas and other upholstered items must be kept away from:
- rain;
- sprinklers;
- irrigation systems;
- pools;
- sea water;
- mud;
- and excessive humidity.
Particular care must be taken with night dew and automatic irrigation.
Upholstered furniture should not be left outdoors overnight in exposed conditions where it may become wet.
All sofas and upholstered items must be returned completely dry and reasonably clean.
Wet or heavily soiled upholstered items may incur additional professional cleaning, laundry, drying, repair or replacement charges according to the work required.
19. Inspection on Delivery
Where reasonably possible, a representative of THE BOSS IBIZA and the Client or the Client’s representative should inspect the rented equipment together at delivery.
Any visible pre-existing damage, shortage or relevant issue should be identified and recorded at that time.
By signing a delivery note, the recipient confirms receipt of the equipment on behalf of the Client and acknowledges the quantity and apparent condition of the material, subject to any observations recorded on the document.
20. Inspection on Collection and at the Warehouse
20.1 Collection inspection
Where reasonably possible, an initial count or inspection may be carried out at the event location when the equipment is collected.
20.2 Final warehouse inspection
Regardless of any initial inspection carried out on site, the final count and condition check may be performed at THE BOSS IBIZA’s warehouse.
A detailed inspection is not always reasonably possible during collection.
20.3 Client absent during collection
If the Client or their representative is not present when the equipment is collected, THE BOSS IBIZA will subsequently count and inspect the returned material.
The Client accepts that missing items, breakages, damage or other issues identified during the subsequent warehouse inspection may be notified after collection.
21. Damage, Loss and Replacement
21.1 Damage
Damage occurring while the equipment is under the Client’s responsibility may be charged at:
- the reasonable repair cost;
- extraordinary cleaning cost;
- or, where repair is impossible or uneconomical, the applicable replacement value.
21.2 Replacement values
Replacement values may be shown:
- in the quotation;
- on the delivery note;
- in the Client’s booking documentation;
- or in THE BOSS IBIZA’s applicable replacement price list.
21.3 Loss, theft and irreparable damage
In the event of:
- theft;
- loss;
- irreparable damage;
- breakage beyond reasonable repair;
- or loss of accessories, components, racks, crates or containers,
the Client will be charged the applicable replacement value.
21.4 Damaged equipment remains the property of THE BOSS IBIZA
Damaged equipment remains the property of THE BOSS IBIZA.
Payment of a repair or replacement charge does not automatically transfer ownership of the damaged item to the Client.
21.5 No substitutions
The Client may not replace lost or damaged THE BOSS IBIZA equipment with another allegedly identical or similar item unless THE BOSS IBIZA expressly accepts the substitution in writing.
22. Additional Charges
Amounts due for:
- loss;
- theft;
- damage;
- breakage;
- missing equipment;
- missing accessories;
- extraordinary cleaning;
- delayed return;
- additional collection time;
- additional handling;
- or other chargeable circumstances
may be deducted from the refundable security deposit where applicable.
If the deposit does not cover the amount due, THE BOSS IBIZA may request payment or issue an invoice for the outstanding balance.
Any outstanding amount must be paid within 48 hours of notification or invoice, unless otherwise agreed.
23. Weather Conditions
23.1 Official AEMET orange or red weather alerts
Where an official orange or red weather alert issued by AEMET applies to the Ibiza area and THE BOSS IBIZA reasonably determines that the delivery or use of particular equipment would be unsafe or create a significant risk of irreversible damage, THE BOSS IBIZA may refuse to deliver or partially cancel the affected items.
This may particularly apply to outdoor textile or soft-furnishing items such as:
- carpets;
- puffs;
- cushions;
- parasols;
- and similar equipment.
Where THE BOSS IBIZA itself decides not to provide specific equipment solely because of such an official weather alert, the rental amount corresponding to those affected items will be refunded or deducted from the final amount as appropriate.
23.2 General adverse weather
Normal weather risks associated with an outdoor event remain the Client’s responsibility unless THE BOSS IBIZA expressly cancels the affected service or equipment.
The Client remains responsible for protecting equipment that has already been delivered from rain, humidity, irrigation systems and other weather-related risks.
24. Force Majeure
THE BOSS IBIZA will not be responsible for delays, partial performance or inability to perform caused by circumstances reasonably beyond its control, including:
- severe weather;
- flooding;
- natural disasters;
- pandemics;
- government restrictions;
- strikes;
- road closures;
- major infrastructure failures;
- or comparable circumstances of force majeure.
Where such circumstances materially affect the entire event, THE BOSS IBIZA may offer a change of date or booking credit valid for up to 12 months, subject to availability and the circumstances of the booking.
Except where mandatory applicable law provides otherwise, no cash refund is guaranteed for cancellation of the entire event due to circumstances outside THE BOSS IBIZA’s reasonable control.
25. Liability
25.1 Client liability
The Client is responsible for loss or damage caused to rented equipment while that equipment is under the Client’s custody or control.
This includes loss or damage caused by third parties authorised by or acting on behalf of the Client.
25.2 Improper use
THE BOSS IBIZA will not be responsible for accidents, injury, property damage or other loss resulting from improper, unsafe or unauthorised use or handling of rented equipment.
25.3 Indirect losses
To the extent permitted by applicable law, THE BOSS IBIZA will not be responsible for indirect or consequential losses resulting from improper use of rented equipment, including loss of profit, reputation or image.
25.4 Mandatory legal rights
Nothing in these Terms and Conditions excludes or limits any liability or legal right that cannot lawfully be excluded or limited.
26. Insurance
THE BOSS IBIZA holds public liability insurance covering its own professional activity.
This insurance does not replace any event, venue, public liability or other insurance that the Client, venue or other suppliers may require.
The Client is responsible for arranging any additional insurance they consider necessary for their event.
27. Prohibited Activities
Without prior written authorisation from THE BOSS IBIZA, the Client may not:
- sub-rent;
- rent to another party;
- sell;
- lend;
- pawn;
- pledge;
- use as security;
- repaint;
- drill;
- cut;
- rewire;
- structurally modify;
- or otherwise materially alter
any rented equipment.
28. Data Protection
Personal data relating to bookings will be processed in accordance with applicable data protection legislation, including:
- Regulation (EU) 2016/679 — General Data Protection Regulation (GDPR);
- and Spanish Organic Law 3/2018 on Personal Data Protection and Guarantee of Digital Rights.
Data processed in connection with a booking may include:
- Client identity;
- company details;
- contact information;
- telephone number;
- email address;
- invoicing information;
- event details;
- delivery and collection addresses;
- booking history;
- and payment-related information necessary to administer the contractual relationship.
Further information regarding the processing of personal data and the exercise of applicable data-protection rights is available in THE BOSS IBIZA’s Privacy Policy.
29. Photography and Images of Events
Unless the Client expressly objects in writing before the event, THE BOSS IBIZA may photograph or record its own equipment, decoration or set-up for:
- portfolio purposes;
- its website;
- social media;
- and other promotional materials.
THE BOSS IBIZA will endeavour not to focus on identifiable guests or disclose private Client information.
Where identifiable individuals are the principal subject of an image, any consent or other lawful basis required under applicable legislation must be respected.
30. Communications
Booking-related communications may be made using the email address, telephone number or other contact details supplied by the Client.
The Client is responsible for providing accurate information and for informing THE BOSS IBIZA of any change affecting:
- event dates;
- venue;
- access;
- delivery;
- collection;
- quantities;
- logistics;
- or use of the equipment.
31. Governing Law and Jurisdiction
These Terms and Conditions are governed by Spanish law.
Any dispute will be dealt with by the courts and tribunals having jurisdiction in accordance with applicable Spanish law.
Where applicable law validly permits the parties to agree a specific jurisdiction, the parties agree to submit disputes to the Courts and Tribunals of Ibiza, Spain.
Nothing in this clause limits mandatory consumer rights or jurisdiction rules that cannot legally be waived.
32. Amendments and Applicable Version
THE BOSS IBIZA may amend these Terms and Conditions for future bookings.
Each published version will display:
- its version number;
- the date from which it is effective;
- and its last review date.
The Terms and Conditions applicable to a confirmed booking will be the version made available and accepted in connection with that booking.
A later modification of the Terms and Conditions published on the website will not retrospectively alter the conditions applicable to an already confirmed booking unless THE BOSS IBIZA and the Client expressly agree otherwise.
33. Contact Details
THE BOSS IBIZA
Late Night Ibiza S.L.
CIF: B72806276
Carretera Santa Eulalia Km 4
07840 Santa Eulalia del Río
Illes Balears · Spain
Telephone: +34 610 419 922
Email: hello@thebossibiza.com
Website: www.thebossibiza.com
Version 1.0 · Effective from 24 August 2026 · Last reviewed 24 August 2026